Major Works & Project Management

Residential buildings periodically require significant repair or improvement works. These projects can involve substantial costs and require careful coordination to ensure works are completed safely, efficiently, and in accordance with regulatory requirements.

MY Facilities Management assists directors in coordinating major works projects affecting the buildings we manage.

Our role is to support directors in organising the planning, procurement, and coordination of these works while maintaining transparency for leaseholders.

Planning Major Works

Major works projects often begin with surveys or professional assessments that identify the scope of works required.

Where appropriate, we assist directors in coordinating the engagement of qualified professionals such as surveyors, engineers, and specialist consultants who can define the scope of works and advise directors on appropriate solutions.

Contractor Procurement

Once the scope of works has been established, contractors must be identified and quotations obtained.

We assist directors in coordinating contractor tender processes and presenting proposals for review so that directors can make informed decisions regarding contractor selection and project scope.

Project Coordination

During major works projects, effective coordination is essential.

Our role may include:

• coordinating contractor access to the building
• monitoring the progress of works
• assisting communication between contractors, consultants, and directors
• helping ensure works proceed in accordance with agreed project plans

This helps ensure projects progress in an organised and structured manner.

Communication With Leaseholders

Major works projects can affect residents and leaseholders directly. Clear communication is therefore essential.

We assist directors in coordinating communication with leaseholders regarding the scope of works, anticipated timelines, and operational impacts affecting the building.

Experience With Large Remediation Projects

Major works can sometimes involve significant structural or safety remediation programmes.

For example, at The Exchange in Croydon, MY Facilities Management has coordinated the management of a large-scale cladding remediation project funded through the Building Safety Fund. The programme involves a remediation scheme valued at in excess of £10 million, requiring coordination between specialist contractors, professional advisers, and building stakeholders.

Projects of this scale require careful organisation, structured communication, and close coordination between multiple parties to ensure works progress effectively while minimising disruption to residents.

Supporting Directors Through Complex Projects

Major works projects can be challenging for volunteer directors to manage alongside their other responsibilities.

Our aim is to provide organised support and coordination so directors can maintain oversight of projects while ensuring works are managed in a structured and transparent way.